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West End Main Street Parcel Map_Revised 02022022_edited.jpg

West End
Main Street
Coordinator
Position

West End Main Street Parcel Map_Revised 02022022_edited.jpg

We  Look Forward 

To Receiving Your Application

The West End Merchants Coalition (WEMC) is looking for individuals with organizational skills to support the Coalition’s administrative work, program development, and collection of vital district data. 

In addition to fulfilling the posted scope of Duties, WEMC is looking for a candidate who is flexible, creative, and enthusiastic about using West End’s assets to transform the business corridor into a thriving, economically strong, destination point.

 

Although not an automatic transition, this position can be used as an on-the-job training tool to develop candidates interested in considering the Main Street model as a career goal.

Position Details

Application Time

Work Status

Contract Length

Rate of Pay

Position Title: West End Main Street Coordinator

Application Timeframe: Accepting applications April 22 – May 13

Work Status: Independent Contractor / will receive a1099 

Contract Length of Service: Jun 15 – Feb 15

with the potential to extend for a year

Pay: $25/hour – 15 hours per week / 60 hours per month

JOB DESCRIPTION

Position Overview

Primary Role

Work Environment and Schedule

Reporting Method and Channel

The West End Main Street Coordinator (MS Coordinator) is a part-time, independent contractor position that provides technical and administrative support to the West End Merchants Coalition, Inc. (WEMC). The job’s primary role is to develop and strengthen the organization’s West End Main Street (WEMS) Program. The position requires an individual who can work independently to navigate effective work flow outcomes and collaboratively as a team player to meet group expectations. Administrative tasks can be performed at a location of the individual’s choice while other activities may require in-person attendance at organizational meetings, events, activities, and visits to district businesses. The work schedule requires flexible time outside of normal business hours to include evenings and weekends. The MS Coordinator is also expected to attend Main Street trainings, meetings, and conferences.

Although not an automatic transition, this position can be used as an on-the-job training tool to develop candidates interested in considering the Main Street model as a career.

 

The MS Coordinator reports directly to the West End Main Street Champion (MS Champion) with a monthly reporting responsibility to the West End Main Street Oversight Committee (MSOS).

Scope of Work

Administrative Support

Database Management

Communications

Track and Report District Data

       ADMINISTRATIVE SUPPORT– Provide backup, monitor activities, and help process activities of WEMC Executive Committee and the West End Main Street Oversight Committee as described below.

            WEMC Executive Committee

                         President – Maintain organizational calendar. Assist with monitoring Executive Committee                                 work progress and attendance, district activities, merchant interactions, and volunteer                                          projects.

 

                         Secretary – Assist Secretary with disseminating schedule, notifications, agenda, minutes, and                             set up logistics for WEMC Executive Committee, and Main Street Oversight meetings.

 

                         Treasurer/ Finance Committee – Help develop the annual budget, track and pay expenses,                                and process income.

 

                         Membership Committee – Help monitor membership renewal system, process, and channel                           membership updates to other committees and individuals needing data updates.

 

                        Program Committee – Assist with publishing schedule, coordinating speakers and presenters,                          disseminating notifications, agenda, and minutes for WEMC General Body business meetings,                            WEMC programs, events, and campaigns. Help coordinate logistics and technology, monitor                                and document activities, help prepare final reports. Current projects include but are not

                        limited to:

                                             - Shop Small Marketing Event

                                             - WESTnd 2 END COVID and Crime Campaign

                                             - Historic Preservation Month

 

              WEMS Oversight Committee

                       Prepare monthly reports on Main Street statistics, meetings and activities toward ensuring that                         Main Street obligations are met to include but limited to, completion of paperwork and                

                       reporting for the Annual Assessment, budget and plan.

DATABASE MANAGEMENT

Maintain WEMC contact database. Monitor in-take, usage, maintenance, and growth of the database where contacts are gathered from various entry points for placement into master files and alerting committees needing the information.

COMMUNICATIONS– Coordinate internal and external communications.  Support all forms of the organization’s communication production schedule through research, content development, proof-reading, coordination of postings, and follow-up action. Areas of communication include the following:

           Internal – organizational, meeting and activity documentation, assignments and follow up, email             correspondence, developmental sessions/presentations.

 

           External – Outreach correspondence inclusive of E-blasts, response mechanisms, website, PR                   and marketing (print and digital), and social media. Research and gather relevant                         

           communications   to be broadcast to business community with back-up links, images and     

           sources. WEMC maintains a website, broadcasts through 2 newsletters: Minding Your Business               and News Alerts and posts on Twitter, Facebook, and Linked In.

TRACK AND REPORT DISTRICT DATA – Collect, track, and maintain material and statistics required for internal decision making, public information, and Main Street reporting. Maintain records for WEMC and MSOC within Google Drive and otherwise as directed.

 

Training will be provided to define and explain the data requests listed below. A guidance structure and a team approach will be present.  An inventory of resources and tools will accompany the training.

 

Develop and maintain data systems to collect and track material for monthly Main Street required online reporting and WEMC Committee reports. Track, record, and analyze district data trends, changes, and items to be addressed within the corridor.  This includes building inventory, vacancies, new developments, tenants, and land/ building owners, impact historic preservation guidelines, permits and licensing, land use, regulatory overlays, tax allocations, purchase and rental rates, unemployment and job creation numbers, business retention, zoning activity, business type percentages, crime statistics, code enforcement issues, and public activities.

Equal Opportunity Statement

WEMC is an Equal Opportunity Employer that is committed to diversity and inclusion. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, training, and apprenticeship. WEMC makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

If you have questions, email us >

Job Requirements

Knowledge and Skills

Education and Experience

Knowledge and Skills

  • A better than average knowledge of the following computer tools: MS Office (Word, Excel, PowerPoint), Google products (Drive, Gmail, etc.), MailChimp, Eventbrite, Zoom, and the ability to quickly learn new software packages and internet platforms.

  • Ownership of a computer or laptop and printer.

  • Strong use of social media.

  • Ability to research, collect, and effectively explain data.

  • Written and verbal communication skills with the ability to proofread and edit copy. 

  • Strong time management skills, ability to multi-task and meet deadlines.

  • Flexibility with the ability to adapt to a non-traditional work routine, and hours.

  • Professionally represent WEMC with the ability to interface with all status levels. 

 

Minimum Required Education and Experience

Education:

  • A Degree from an accredited institution of higher learning, 2-year, 4 year, or technical school. Preference will be given for concentrated studies or a minimum 3 year work experience in Business, Marketing, Public Policy, or Non-Profit Management.

 

Experience:

  • Minimum of three years of administrative support services.

  • Minimum of three years of experience working with a nonprofit organization or small business.

  • Strong working knowledge of the following computer software programs and online platforms MS Office (Word, Excel, PowerPoint), Google products (Drive, Gmail, etc.), MailChimp, Eventbrite, and Zoom.

  • Current experience in social media posting on Twitter, Facebook, and Instagram.

  • Experience and creativity in planning and/or coordinating events or community activities.

  • Good interpersonal skills and customer service.

Bonus Attributes:

  • Familiar with knowledge of the West End community’s make up, history, and business district.

  • Knowledgeable of challenges within the small business environment