We Look Forward
To Receiving Your Application
The West End Merchants Coalition (WEMC) is looking for individuals with organizational skills to support the Coalition’s administrative work, program development, and collection of vital district data.
In addition to fulfilling the posted scope of Duties, WEMC is looking for a candidate who is flexible, creative, and enthusiastic about using West End’s assets to transform the business corridor into a thriving, economically strong, destination point.
Although not an automatic transition, this position can be used as an on-the-job training tool to develop candidates interested in considering the Main Street model as a career goal.
Rate of Pay
Position Title: West End Main Street Coordinator
Application Timeframe: Accepting applications April 22 – May 13
Work Status: Independent Contractor / will receive a1099
Contract Length of Service: Jun 15 – Feb 15
with the potential to extend for a year
Pay: $25/hour – 15 hours per week / 60 hours per month
Work Environment and Schedule
Reporting Method and Channel
The West End Main Street Coordinator (MS Coordinator) is a part-time, independent contractor position that provides technical and administrative support to the West End Merchants Coalition, Inc. (WEMC). The job’s primary role is to develop and strengthen the organization’s West End Main Street (WEMS) Program. The position requires an individual who can work independently to navigate effective work flow outcomes and collaboratively as a team player to meet group expectations. Administrative tasks can be performed at a location of the individual’s choice while other activities may require in-person attendance at organizational meetings, events, activities, and visits to district businesses. The work schedule requires flexible time outside of normal business hours to include evenings and weekends. The MS Coordinator is also expected to attend Main Street trainings, meetings, and conferences.
Although not an automatic transition, this position can be used as an on-the-job training tool to develop candidates interested in considering the Main Street model as a career.
The MS Coordinator reports directly to the West End Main Street Champion (MS Champion) with a monthly reporting responsibility to the West End Main Street Oversight Committee (MSOS).
Scope of Work
Track and Report District Data
ADMINISTRATIVE SUPPORT– Provide backup, monitor activities, and help process activities of WEMC Executive Committee and the West End Main Street Oversight Committee as described below.
WEMC Executive Committee
President – Maintain organizational calendar. Assist with monitoring Executive Committee work progress and attendance, district activities, merchant interactions, and volunteer projects.
Secretary – Assist Secretary with disseminating schedule, notifications, agenda, minutes, and set up logistics for WEMC Executive Committee, and Main Street Oversight meetings.
Treasurer/ Finance Committee – Help develop the annual budget, track and pay expenses, and process income.
Membership Committee – Help monitor membership renewal system, process, and channel membership updates to other committees and individuals needing data updates.
Program Committee – Assist with publishing schedule, coordinating speakers and presenters, disseminating notifications, agenda, and minutes for WEMC General Body business meetings, WEMC programs, events, and campaigns. Help coordinate logistics and technology, monitor and document activities, help prepare final reports. Current projects include but are not
- Shop Small Marketing Event
- WESTnd 2 END COVID and Crime Campaign
- Historic Preservation Month
WEMS Oversight Committee
Prepare monthly reports on Main Street statistics, meetings and activities toward ensuring that Main Street obligations are met to include but limited to, completion of paperwork and
reporting for the Annual Assessment, budget and plan.
Maintain WEMC contact database. Monitor in-take, usage, maintenance, and growth of the database where contacts are gathered from various entry points for placement into master files and alerting committees needing the information.
COMMUNICATIONS– Coordinate internal and external communications. Support all forms of the organization’s communication production schedule through research, content development, proof-reading, coordination of postings, and follow-up action. Areas of communication include the following:
Internal – organizational, meeting and activity documentation, assignments and follow up, email correspondence, developmental sessions/presentations.
External – Outreach correspondence inclusive of E-blasts, response mechanisms, website, PR and marketing (print and digital), and social media. Research and gather relevant
communications to be broadcast to business community with back-up links, images and
sources. WEMC maintains a website, broadcasts through 2 newsletters: Minding Your Business and News Alerts and posts on Twitter, Facebook, and Linked In.
TRACK AND REPORT DISTRICT DATA – Collect, track, and maintain material and statistics required for internal decision making, public information, and Main Street reporting. Maintain records for WEMC and MSOC within Google Drive and otherwise as directed.
Training will be provided to define and explain the data requests listed below. A guidance structure and a team approach will be present. An inventory of resources and tools will accompany the training.
Develop and maintain data systems to collect and track material for monthly Main Street required online reporting and WEMC Committee reports. Track, record, and analyze district data trends, changes, and items to be addressed within the corridor. This includes building inventory, vacancies, new developments, tenants, and land/ building owners, impact historic preservation guidelines, permits and licensing, land use, regulatory overlays, tax allocations, purchase and rental rates, unemployment and job creation numbers, business retention, zoning activity, business type percentages, crime statistics, code enforcement issues, and public activities.
Equal Opportunity Statement
WEMC is an Equal Opportunity Employer that is committed to diversity and inclusion. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, training, and apprenticeship. WEMC makes hiring decisions based solely on qualifications, merit, and business needs at the time.
If you have questions, email us >
Knowledge and Skills
Education and Experience
Knowledge and Skills
A better than average knowledge of the following computer tools: MS Office (Word, Excel, PowerPoint), Google products (Drive, Gmail, etc.), MailChimp, Eventbrite, Zoom, and the ability to quickly learn new software packages and internet platforms.
Ownership of a computer or laptop and printer.
Strong use of social media.
Ability to research, collect, and effectively explain data.
Written and verbal communication skills with the ability to proofread and edit copy.
Strong time management skills, ability to multi-task and meet deadlines.
Flexibility with the ability to adapt to a non-traditional work routine, and hours.
Professionally represent WEMC with the ability to interface with all status levels.
Minimum Required Education and Experience
A Degree from an accredited institution of higher learning, 2-year, 4 year, or technical school. Preference will be given for concentrated studies or a minimum 3 year work experience in Business, Marketing, Public Policy, or Non-Profit Management.
Minimum of three years of administrative support services.
Minimum of three years of experience working with a nonprofit organization or small business.
Strong working knowledge of the following computer software programs and online platforms MS Office (Word, Excel, PowerPoint), Google products (Drive, Gmail, etc.), MailChimp, Eventbrite, and Zoom.
Current experience in social media posting on Twitter, Facebook, and Instagram.
Experience and creativity in planning and/or coordinating events or community activities.
Good interpersonal skills and customer service.
Familiar with knowledge of the West End community’s make up, history, and business district.
Knowledgeable of challenges within the small business environment